Erasmus+ Student Mobility for Training

• All degree students of Lapland UAS can apply to Erasmus+ exchange.

• Students can receive the Erasmus+ training grant several times during their studies.

• The exchange period is minimum of 2 months (= 60 days), maximum of 6 months.

• During the exchange students should gain 5 ECTS credits /month.

• Training abroad will be transferred to students degree as agreed on the learning agreement.

Erasmus+ grant

Erasmus+ grant consist of  an individual daily grant and a travel support   (starting from 1.8.2024 onwards for the academic year 2024-2025). NOTE: For the exchange periods implemented during the summer 2024 will be applied the grant criteria of the academic year 2023-2024.

In addition a student can apply for the Erasmus+ additional support, if he/she fulfills the criteria for them. (See more details in the section Erasmus+ Additional Grants.)

Erasmus+ individual grant  amount is determined based on the destination country. The countries is divided into two groups.

Group 1:

• grant for training 690€/month
• Austria, Belgium, Denmark, France, Germany, Iceland, Ireland, Italy, Liechtenstein, Luxembourg, the Netherlands, Norway, Sweden

Group 2:

• grant for training 640€/month
• Bulgaria, Croatia, Cyprus, Czech Republic, Estonia, Greece, Hungary,  Latvia, Lithuania, Malta, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Turkey, North Macedonia

The individual grant is paid for the duration of the exchange period and additionally for 2 travel days

Erasmus+ travel support is determined based on the distance between the location of the city of the the home university and the location of the city of the exchange destination (the length of the one-way trip in kilometers). Distance is calculated with  Erasmus+ Distance Calculator and the amount of the travel support is determined according to the table below:

Lapland UAS Travel Grant

You can apply for Lapland UAS travel grant, if the Erasmus+ travel support is less than 450 €. In this case the Lapland UAS travel grant is paid until the total travel support is 450 €.

Erasmus+ Additional Grants

Students going for an Erasmus+ exchange can apply additional support, if they meet the eligibility criteria of the those grants.

1. Green Travel Support is possible to apply, if you travel to your exchange destination by using environmentally friendly means of transportation, which are buss, train, car-pooling and bike. At least half of the return trip must be traveled using above mentioned transportation. More information on criteria and amount of the grant can be found in the form Declaration of Green Travel Support.

2. Fewer Opportunities Topup you can apply, if you belong to one of the groups mentioned below. More information criteria and amount of the grant can be found at the form Declaration of Fewer Opportunities Topup.

• Students with under-aged child or children
• students who are family carers
• students with disability
• students having severe and/or chronic health problems
  
• students who have received international protection

3. Inclusion support you can apply, if you have an injury, illness or a learning difficulty and need special arrangements which cause extra costs that cannot be covered by any other sources. Please contact the Internationalisation Services for more information.

Applying and payment of the grant

The grant will be paid in two installments, before (80%) and after (20%) the exchange

Grants are applied in SoleGRANT system, which can be accessed via SoleMOVE. To submit the grant application, you must have:

• Accepted and confirmed exchange application in SoleMOVE 
  
• Learning Agreement for Traineeships document signed by all three parties (a student, a home institution and a host institution)

Please check the detailed grant criteria and rules at  Great Adventure (lapinamk.fi) -> Grants for student exchange.

Please note that the grants will not cover all the expenses of the exchange – it is very likely that during the exchange student will have to use their own assets as well!

If you have a Finnish citizenship or permanent residence permit (status A) and you are eligible to get KELA grants please contact KELA for more information concerning the grants for studying abroad.

• Erasmus+ exchange for training does not have a specific application dateline, if you are searching the training place yourself. Then you can plan and implement it when it is the most suitable for your studies.

• If you are applying the training place via Lapland UAS partner university, in this case you must submit the SoleMOVE application by the Lapland UAS internal exchange application deadline. See the deadline at My Global Story (lapinamk.fi) -> Application period for exchanges.
  

• In any case it is important to start planning for the exchange in good time beforehand. Check the detailed application process in the next section below.
  

Before the exchange

1. Discuss with your training instructor about the training place’s suitability and suitable time for your training period.

2. Inform Internationalisation Services of your exchange plans well in advance.

3. When you have the confirmation of the suitable place of your training, fill: 

   • Erasmus+ Learning Agreement for Traineeships . Training Agreement will be signed by you, the Study councellor/training supervisor and the training destination/institution. It can be handed around as a scan.  

   • If needed, make a separate contract of employment (Must show the amount of possible salary, CV etc. the possible documents required by the employer or the field of your study.

   • If you have any questions regarding the documents, contact Internationalisation Services.

4. Fill in the electronic SoleMOVE -application and attach Learning Agreement. Internationalisation Services will sign it at this point (section: responsible person).

5. After Internationalisation Services has accepted your exchange in SoleMOVE:

   • You will now find Learning Agreement signed by all parties in your SoleMove application.

   • Confirm the exchange in SoleMOVE

   • Apply for the Erasmus+ Training Grant and Lapland UAS Travel Grant in SoleGRANT programme by making one application. You must have a Finnish bank account number in IBAN form and a Finnish identity code!

   • Upload approved (signed by all parties) Erasmus+ Learning Agreement for Traineeships to Enclosures interleaf.

6. Familiarize yourself with the Exchange Student’s Checklist, get insurances for the exchange, familiarize yourself with the exchange destination and prepare yourself well for the trip! 

7. Erasmus+ programme offers an online language support for all Erasmus+ students. Before your exchange period you can do the OLS language assessment test at EU Academy platform (create an account and log in).
   • The test includes listening comprehension, reading comprehension and grammar.
   • You will receive the results directly after the test.
   • You can do the test before your exchange and again after the exchange. That way you can evaluate the progress of the improvement of your language skills.
   • There are also online language courses available in many European languages in the platform.

During Erasmus+ Exchange

• Read your Lapland UAS email! All communication from home university takes place through Lapland UAS’ email!

• Contact the Internationalisation Services if you face problematic situations during your exchange.

• Exchange must not be discontinued or terminated earlier without discussing about it with the Internationalisation Services. 

After Erasmus+ Exchange

1. Before leaving ask the employer for a signed Traineeship Certificate. It is a confirmation of your exchange dates and based on the document, students can be asked to pay back some part of the grant if needed.

2. Return the Traineeship Certificate to SoleMOVE.

3. In SoleMOVE, fill out the information required in the After exchange interleaf and Feedback interleaf.

4. Fill in the Erasmus+ Participant report. EU commission will send you by email the lin to the EU participant report. Answering to the questionary is obligatory for students participating the Erasmus+ mobility programme. The rest of the Erasmus+ grant is paid after all above mentioned reports and documents have been submitted.

   Students whose credit transfer process is incomplete when answering for the EU Survey, will receive EU Survey 2 automatically after one month of the last day of the exchange. EU Survey 2 is not condition for receiving the rest of the Erasmus+ grant.

5. Retake the OLS language test (the Placement test), if you want. Sign in the EU Academy platform with your personal username and password you created during the first OLS part.  The second part of the test gives you the change to evaluate the development of your language skills after the exchange.

6. Start the credit transfer process: 
   
   1. Contact your practical training supervisor who will approve your training.
   2. After you can see your practical training credits done abroad in Peppi, order your Transcript of Records through Peppi.  
   3. Upload your Transcript of Records -form to After exchange interleaf in SoleMOVE.