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Home / English homepage - Lapland UAS / Students / Going abroad / Preparing mobility period / Studying abroad / Erasmus+ study exchange instructions

Erasmus+ Student Mobility for Study

 

  • Erasmus+ Student Mobility for Study Programme is one of the biggest student mobility programmes and it enables students to have a grant for the exchange in European partner universities.

  • For most part Lapland UAS’ partnership/cooperation agreements are degree programme based, which means that only students of that specific programme can be sent there. Our interest is to secure the usability of the exchange studies for student’s study plan and to support the fluent progress in studies during the exchange.

 

Who can become an Erasmus+ Exchange Student?

  • All degree students of Lapland UAS can apply to Erasmus+ exchange if they have completed their first year studies = 60 ECTS credits.

  • Students can apply for one semester abroad at a time

  • The duration of the exchange is 3 months (= 90 days) at the minimum, and 12 months at the maximum

  • During the exchange, students must gain 5 ECTS credits /month.

  • The completed credits will be fully transferred to your degree according to your learning agreement

  • There is no tuition fee.

  • Student can carry out several study and training periods abroad during his/her studies and have the Erasmus+ grant for 12 months in total.

 

Grants

  • Erasmus+ grant is based on the duration and the exchange country and the number of exchange students. The grant will be paid in two installments, before (80%) and after (20%) the exchange.

  • For 2016–2017 the grant is 270 €/month to group 1 countries: Austria, Denmark, France, Ireland, Italy, Lichtenstein, Norway, Sweden, United Kingdom.

  • For 2016–2017 grant is 220 €/month to group 2 countries: Belgium, Bulgaria, Croatia, Czech Republic, Cyprus, Estonia, Germany, Greece, Hungary, Iceland, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Turkey, Former Yugoslav Republic of Macedonia.

  • For Erasmus+ training in summer 2016 the grants are based on the 2015-2016 Erasmus+ grants. Thats´s why amount of the grant is different than on the 2016-2017 Erasmus+ period.

  • In addition students can apply for the Lapland UAS travel grant.

  • Students make two grant applications to SoleGRANT programme, which can be accessed via SoleMOVE programme. You need to have:

    • Accepted and confirmed exchange application in SoleMOVE
    • Acceptance letter from the host university.
    • Grant Agreement for Erasmus+ Higher Education studies and/or traineeships (fill out and attach to the application enclosures)

  • Grants will not be enough to cover all the expenditures – it is very likely that during the exchange student will have to use their own assets as well! If you have a Finnish citizenship or permanent residence permit (status A) and you are eligible to get Kela grants please contact Kela for more information concerning the grants for studying abroad.


Application deadlines for Erasmus+ study

Erasmus+ application deadlines are for autumn semester April 1st and for spring semester October 15th. Start planning the exchange in time:

  1. Familiarize yourself to the Lapland UAS web pages on going abroad and exchange destinations

  2. Discuss with the teacher tutor on the time and destination of the exchange

  3. Contact the international coordinator of your campus for guidance:

    • The purpose of the guidance is to find the most suitable exchange university, to go through the exchange process and required forms, timetables and Learning Agreement.

  4. All required exchange documents are delivered to the International Relations Office and all communication between the exchange university and Lapland UAS happens via International Relations Office.

Contact Information:  www.laplanduas.fi -> Students -> Going abroad -> Contact

 

Erasmus+ Exchange process and forms

 

Before the exchange

  1. Book well in advance before the application deadline counselling with the tutor teacher and international coordinator or the International Relations Office.

  2. Check the exchange university’s courses with the international coordinator. Write a Learning Agreement (LA) with your teacher tutor. LA will be signed by the teacher tutor and the head of degree programme.  

  3. Fill the application forms of the exchange university and have all required appendices (for example passport copy, passport photos, motivation letter, CV).

  4. Ask the transcript of records in English from the Lapland UAS’ study affairs office.

  5. Fill the forms electronically, ask the required signatures and deliver the forms and documents to the international coordinator for review.

  6. Make your SoleMOVE application and apply for the Erasmus+ Grant for Student Exchange and the Lapland UAS Travel Grant in SoleGRANT programme by making two separate applications. Please see: www.laplanduas.fi -> Students -> Going abroad -> Preparing mobility period -> SoleMOVE 

  7. Familiarize yourself with the Exchange Student’s Check List and the exchange destination and prepare yourself well for the trip! 

  8. Make the OLS- online language test before your exchange if your studies begin during year 2015 and if you communicate at the study exchange in the following languages: EN, IT, FR, DE, ES, NL.

  • It's an online test. You will receive the invitation email after which you can make the test whenever you like within 2 weeks. 
  • It takes about one hour to take the test. The test includes listening comprehension, reading comprehension and grammar. You will receive the results directly after the test. Check infovideo
  • Taking the language test is required in order to receive the Erasmus grants. Information on language test.

 

During Erasmus+ Exchange

  • Usually students make small changes to their studies. Always discuss with the teacher tutor about the possible changes to make sure that they are applicable for your studies.

  • Changing your study plans requires ALWAYS a document Changes to the original learning agreement. For this document remember to have the signatures from the exchange university and scan it to International Relations Office (international@lapinamk.fi).

  • Read your Lapland UAS email! All communication from home university takes place through Lapland UAS’ email!

  • Contact the international coordinator of your study field and Lapland UAS International Relations Office if you face problematic situations during your exchange.

  • Exchange must not be discontinued or terminated earlier without discussing the matter with the head of degree programme or the International Relations Office. Only head of the degree programme can give the permission to discontinue the exchange (www.laplanduas.fi -> Students -> Going abroad -> cancellation or termination of the exchange).

  • Retake the OLS language test. The invitation to do the second language test will be send to the student 15 days before your exchange ends.

 

After Erasmus+ Exchange

  1. Before leaving ask the host institution for a signed Letter of Confirmation (Recognition Outcomes - The Receiving Institution form page 1) and return it to SoleMOVE immediately after the exchange. Also fill out the EU Survey, to which you will automatically receive a link to your email. These two are a confirmation of your exchange dates and based on that students will receive the rest of the Erasmus+ grant.

    Students whose credit transfer process is incomplete when answering for the EU Survey, will receive EU Survey 2 automatically after one month of the last day of the exchange. EU Survey 2 is not condition for receiving the rest of the Erasmus+ grant.

  2. In SoleMOVE fill out the After exchange interleaf and Feedback interleaf.

  3. Host university sends the Transcript of Records to Lapland UAS’ International Relations Office. International Relations Office informs when you can pick up the transcript of records and start the credit transfer process. If you receive it personally, you must deliver a copy of the Transcript of Records to International Relations Office by email.

  4. Start the credit transfer process:
    1. Contact your teacher tutor and start the credit transfer process electronically in SoleOPS.
    2. After international studies has been accepted in SoleOPS and you can see your credits done abroad in WinhaWille, request your Transcript of Records through SoleOPS electronic system. The easiest way is to order the transcript to your email from where you are able to upload the document to your computer.
    3. Upload your Transcript of Records -form to After exchange interleaf in SoleMOVE.

           

Forms for Erasmus+ exchange

All needed forms for Erasmus Student Exchange are mentioned above in italicization. You can find forms in Lapland UAS’ Internet page: www.laplanduas.fi -> Students -> Going abroad -> Preparing Mobility Period -> Forms. Before filling in, save the form to your computer.